HVAC AI receptionist pricing.
Flat monthly pricing for unlimited calls — no per-call fees, no per-minute billing, and no nights-and-weekends surcharge. Every plan includes support and monitoring, and every plan starts with one month free.
Standard
- 24/7 AI receptionist, dedicated number
- Natural voice, custom persona
- Books onto your live schedule
- Knowledge base — hours, pricing, FAQ
- Call recording, transcripts & summaries
Professional
- Everything in Standard, plus:
- Smart route-aware dispatch
- After-hours emergency & on-call routing
- Live transfer to your office
- Diagnostic flows & safety triage
- Live operations dashboard
Enterprise
- Everything in Pro, plus:
- Owner's daily report email
- AI quality review on every call
- Self-improving “lessons learned” loop
- Call drill-down console (transcripts + QA)
- Returning-caller recognition
What's in each plan.
| Feature | Standard | Professional | Enterprise |
|---|---|---|---|
| Calls & answering | |||
| 24/7/365 answering, unlimited concurrent calls | ✓ | ✓ | ✓ |
| Dedicated business phone number | ✓ | ✓ | ✓ |
| Natural voice with a custom persona | ✓ | ✓ | ✓ |
| Knowledge base — your pricing, hours, brands, service area | ✓ | ✓ | ✓ |
| Call recording, transcripts and summaries | ✓ | ✓ | ✓ |
| Live transfer to a person in your office | — | ✓ | ✓ |
| Booking & dispatch | |||
| Books onto your live schedule during the call | ✓ | ✓ | ✓ |
| Route-aware technician assignment | — | ✓ | ✓ |
| After-hours emergency and on-call routing | — | ✓ | ✓ |
| Diagnostic flows and safety triage | — | ✓ | ✓ |
| Returning-caller recognition | — | — | ✓ |
| Visibility & quality | |||
| Instant crew notifications by text and email | ✓ | ✓ | ✓ |
| Live operations and dispatch dashboard | — | ✓ | ✓ |
| Owner's daily report email | — | — | ✓ |
| AI quality review on every call | — | — | ✓ |
| Call drill-down console (transcripts + QA) | — | — | ✓ |
| Self-improving “lessons learned” loop | — | — | ✓ |
| Everything else | |||
| Support and monitoring | ✓ | ✓ | ✓ |
| Per-call or per-minute fees | none | none | none |
| Nights, weekend and holiday surcharges | none | none | none |
| First month free | ✓ | ✓ | ✓ |
What it replaces, and what that costs.
The honest comparison isn't against the cheapest AI tool — it's against whatever is answering your phone at 9pm on a Saturday right now.
A full-time receptionist
Wages plus payroll taxes and benefits, covering about 40 hours of the 168 in a week. Takes one call at a time, and booking stops entirely when they're at lunch, on vacation, or out sick.
A traditional answering service
Billed per call or per minute, with surcharges for nights, weekends and holidays — so the bill peaks exactly when your call volume does. Most take a message rather than booking the job.
Voicemail
The expensive one. Most callers with a no-heat emergency hang up and dial the next company rather than leave a message, so the cost shows up as jobs your competitor booked instead.
At typical HVAC call volume, Standard works out to roughly $0.40 per booked call. One recovered job a month usually covers the whole subscription.
Pricing questions.
How much does an AI receptionist for an HVAC company cost?
24/7 Front Desk is $199/month for Standard, $399/month for Professional, and $699/month for Enterprise. Monthly plans add a one-time $200 setup fee. Annual plans are $2,099, $4,199, and $7,349 and waive the setup fee entirely, which works out to roughly 12% less than paying monthly.
Is there a per-call or per-minute charge?
No. Every plan is one flat monthly price for unlimited calls. There are no per-call fees, no per-minute talk-time billing, and no surcharges for nights, weekends, or holidays — which is where traditional answering services quietly add 20 to 40 percent during your busiest season.
What does the $200 setup fee cover?
Building the system: your custom voice persona, loading your pricing, service area, brands and warranty terms into the knowledge base, connecting your scheduling software, and configuring dispatch and emergency routing. It is charged once, not annually, and annual plans do not pay it at all.
Do I pay anything during the free month?
No. We build and launch the entire system before the trial starts — no deposit and no setup fee to begin. You run it live with real customers for a full month. If you decide not to continue, you owe nothing and there is nothing to cancel.
Can I change plans or cancel later?
Monthly plans can be cancelled anytime and you can move between tiers as your call volume changes. Annual plans run for the term you paid for. Most companies start on Professional because route-aware dispatch and emergency routing are what replace the dispatcher's job, not just the receptionist's.
How does this compare to hiring a receptionist?
A full-time receptionist costs roughly $45,000 a year in wages plus payroll taxes and benefits, and covers about 40 hours a week out of 168. Standard is $2,099 a year and covers all 168, including nights, weekends and holidays, and it handles several calls at once rather than one.
More on how the system actually works — setup, emergencies, integrations — on the full FAQ page.
Try it free for a full month.
We build and launch the whole system first — no deposit, no setup fee to start. Run it live with your own customers for a month, then decide. Walk away and you owe nothing.